A critically important task that either you or some co-worker needs to complete is to back up the QuickBooks data file. Few items stored on your computer’s hard drive deserve as much caretaking as the QuickBooks data file. Quite literally, the QuickBooks data file describes your business’s financial affairs. You absolutely don’t want to lose the data file.
QuickBooks Tips Blog. It will ask you to save down a backup. If the verify utility fails, rebuild the data and then verify the file again. In the QuickBooks for Mac file go to File > Back Up to QuickBooks for Windows; Save down the file to your desktop, it will have an extension.qbb (The file will also generate a handy PDF guide as well!). QuickBooks for Mac. Conversion Instructions. Backup your data file. For instructions to back up your data file, choose the Help menu and use the Search bar available at the top. Search for Back Up. For any dialog boxes that may appear with the deactivation.
Fortunately, backing up the QuickBooks data file is rather straightforward. You need to complete only three steps:
- Choose File→Create Copy.QuickBooks displays the Save Copy or Backup dialog box, which provides three options:
- Save a backup copy of your QuickBooks file
- Create a portable company file
- Create an accountant’s copy
- You want to save a backup copy, so click the Backup Copy option button and click Next.You can create either a full backup file or a portable company file when you copy the QuickBooks file. A portable company file is smaller than a backup file, so it’s more convenient to move around. For example, you can more easily e-mail a portable company file. The rub with portable company files is this: QuickBooks must work hard to scrunch the portable company file to a small size. QuickBooks also has to do more work to un-scrunch the file later on when you want to work with it.After you click Next, the Save Copy or Backup dialog box appears.
- Indicate whether you want to save your QuickBooks backup file onto your local company server or to a QuickBooks offsite data center.Click Local Backup to indicate you want to store the backup copy of your file onto your computer’s hard drive.
- Click the Options button to choose a backup location.
- Specify to which folder or disk location the company file should be backed up.
- (Optional) Select your backup options.You can also use the Backup Options dialog box to specify when QuickBooks should remind you to back up and how QuickBooks should back up:
- Timestamps: To add the date and time of the backup operation to the backup file’s name, select the Add the Date and Time of the Backup to the File Name check box.Pysolo software for mac mac. Phil, founder of Digital DJ Tips, the biggest DJ training website in the world, has written a best-selling iBook about DJing with djay on iOS. In a online video course Emma from School of Scratch teaches you how to scratch with a DJ controller. DJ Hapa is the National Brand Director of Scratch DJ Academy.
- Limiting backup copies: To tell QuickBooks it should get rid of old backup copies, select the Limit the Number of Backup Copies in This Folder check box and then specify how many backup copies you want to keep by using the adjoining text box.
- Backup reminders: Select the Remind Me to Back Up When I Close My Company File check box and the adjoining text box to specify that you want to be reminded to back up the QuickBooks file every time, every other time, every third time, and so forth, that you close QuickBooks.
- Data verification: Use the Verification buttons to tell QuickBooks that it should check for data integrity when it backs up your data.
- When you finish specifying the backup location and options, click Next.QuickBooks displays a dialog box that asks when you want to back up.
- Decide when you want to back up.Typically, you want to back up when you choose the Save Copy or Backup command. And in this case, when QuickBooks displays the Save Copy or Backup dialog box that asks the “when” question, click the Save It Now button. You can, however, also tell QuickBooks to regularly schedule backups according to some clever scheme by choosing the Save It Now and Schedule Future Backups buttons or by choosing the Only Schedule Future Backups button.
- Click Finish to close the Save Copy or Backup dialog box.After you’ve specified how the backup operation should work, click Finish. QuickBooks backs up the current QuickBooks company file and stores that new file copy at the backup location.
Summary: This blog describes the process to restore a QuickBooks company file from a local backup. Read on to know more.
QuickBooks is a highly useful accounting software used to manage accounts in small, medium, as well as in enterprises of large size. Irrespective of all these, the QBW file of the software that stores all these data is neither immune to nor prone to corruption issues. When the corruption occurs to the QBW file, all the stored data becomes inaccessible leading the concerned enterprise to a standstill with all its accounting information at stake. Such a situation is unacceptable, especially, because the most important ‘Company File’ becomes inaccessible. To handle this situation, you can employ a manual method of restoring the QuickBooks Company File from the local backup. However, this is possible only if you created a backup earlier.
Well, you will be able to restore a QuickBooks Company file from a local backup. With this, you may repair a damaged Company file in your system. Nonetheless, to do so, you have to be in a single-user mode. Plus, QuickBooks Desktop Pro version will require you to enter or create a password for the ‘Administrator’ user before you can restore the Company file from the local backup containing all crucial and confidential data. The information may include credit card numbers, ATM pin number, social security numbers, FEIN information, etc.
Note – To restore the Company file from the local backup, you need to have a password for the Administrator account as a part of the restore process. If you do not have, you need to create one.
The QuickBooks Company File Backup Restoration Process
Restoring the Company file from the local backup is overwriting the damaged Company data with the Company data from the local backup copy. Then, you should re-enter all transaction records that occurred from the day you created the backup copy to the current day and make your Company file up to date. Get the detailed steps below:
- Click File from the Menu bar and select Open or Restore Company
- Select the Restore a backup copy option to restore data from the backup copy and click the Next tab
- As the next window asks the location of the saved backup copy, select Local backup to restore the company file from the backup stored on to your network or any removable media
Note: If you saved the backup copy online, select the Online backup option instead of the Local backup.
- Click the Next tab to continue after making a choice between Online backup and Local backup
- Use Open Backup Copy dialog box that appears to navigate to and then select the local backup copy for the restoration process
- Click Open tab present in the Open Backup Copy dialog box and return to the Open or Restore Company window
Note: Instead of executing Steps #1 through 6, you can select File| Back Up Company| Restore Previous Local Backup from the Menu Bar. Then, you can select the name of the Local backup file to use from the side menu of choices as displayed in the image below:
Note – The interface is for QuickBooks Pro 2017.
- Next, the window Open or Restore Company will display the Where do you want to restore the file? screen. After reading the information on the screen, you should click the Next tab
- Use Save Company File As dialog box to navigate. Further, select the damaged Company file to overwrite the data with the data from the backup copy
- After selecting the Company file, click the Save tab
- Click Yes in the message dialog box that is displayed to overwrite or replace the selected Company file
- Next, type YES in the text box within the Delete Entire File window and then click OK to start the overwriting process. (Note: The word Yes is typed for confirming the overwriting process.)
- To finish the restoration process, for the Administrator account, enter the password into the Password field in the QuickBooks Login dialog box and click on the OK You can then execute Step #18 (Note: This should be done if you had created a password for the Administrator user account earlier)
Note: To finish restoring the Company file if you did not create a password for the Administrator user account, follow Step #13 through Step #18!
- Enter a different name for the Administrator account into the Username field in the Sensitive Data Protection Setup dialog box that shows up
- Enter a password for the user account into both the New Password and Confirm Password
- Next, select a challenge question and enter the answer in the Answer
- Click OK to finish restoring the file and safely secure the administrator username and password if you created one. (Note: You can do this either by writing or saving the credentials elsewhere.)
- Click OK in the dialog box that tells you to change your password after every 90 days.
- Re-enter the transactions into the Company file from the time that the backup copy was created till the current date. (Note: This is to make the Company file up-to-date after restoring the company file.)
So these are steps to restore QuickBooks company file from the local backup. Now, what will you do if manual method won’t give the desired result after restoring the local backup?
In this case, you can go for Stellar Repair for QuickBooks Software to repair corrupt QuickBooks company file because the deviation may either be due to damaged QBW file or any discrepancy in carrying out the steps essential for the restoration of the local backup copy of the QuickBooks software. There exist varied reasons to use QuickBooks® repairsoftware which are as follows:
- Recovers Company, Customers, Vendors, and Employees information
- Recovers payroll transactions, paychecks, job detail, etc.
- Supports different currencies
- Repairs QBW files created in QuickBooks® versions 2019 through 2007
- Recovers data from the QuickBooks® backup (QBB) file
- Supports QuickBooks® Simple Start, Premier, Professional, as well as Enterprise edition
Moreover, the software Windows 10, 8, 7, Vista, XP, Server 2003 & 2000. Last but not the least, its user-friendly interface paves the way for a seamless recovery.